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Privacy Policy

Last updated: January 21, 2026

This Privacy Policy explains how HKA Trading and Marketing Ltd ("Company", "we", "us") collects, uses, and protects your personal data when you use Image Prompt Expert (the "Service").

We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) and UK GDPR.

1. Company Information

HKA Trading and Marketing Ltd
Company Number: 09837779
Registered Office: 1st Floor Wellesley House, 102 Cranbrook Road, Ilford, England, IG1 4NH
Private Limited Company registered in England and Wales

2. Data We Collect

We may collect the following data:

a) Account Information

  • Email address
  • Account ID
  • Login/authentication details

b) Usage Data

  • Prompt usage count
  • Feature usage
  • Saved brands, styles, and preferences

c) Payment Information

  • Payment status and plan type

We do not store full payment card details; payments are handled by third-party payment processors.

d) Technical Data

  • IP address
  • Device/browser type
  • Cookies and analytics data

3. How We Use Your Data

We use your data to:

  • Provide and operate the Service
  • Manage accounts and subscriptions
  • Enforce fair usage limits
  • Improve product functionality
  • Communicate service updates or support messages
  • Meet legal and regulatory obligations

We process personal data based on:

  • Contractual necessity (providing the Service)
  • Legitimate interest (product improvement, security)
  • Legal obligations
  • User consent (where required)

5. Cookies & Analytics

We use cookies and similar technologies for:

  • Authentication
  • Analytics and performance monitoring
  • Improving user experience

You can manage cookie preferences through your browser settings. See our Cookie Policy for more details.

6. Data Sharing

We do not sell your personal data.

We may share data only with:

  • Trusted service providers (hosting, payments, analytics)
  • Legal authorities if required by law

All third parties are GDPR-compliant or contractually bound to protect your data.

7. Data Retention

We retain personal data only for as long as necessary to:

  • Provide the Service
  • Comply with legal obligations
  • Resolve disputes

You may request deletion of your account and data at any time.

8. Your GDPR Rights

You have the right to:

  • Access your data
  • Correct inaccurate data
  • Request deletion ("right to be forgotten")
  • Restrict or object to processing
  • Data portability
  • Withdraw consent

Requests can be sent to our support email.

9. Data Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, or misuse.

10. International Transfers

If data is transferred outside the EU, we ensure appropriate safeguards are in place in accordance with GDPR.

11. Changes to This Policy

We may update this Privacy Policy. Continued use of the Service indicates acceptance of the updated policy.

12. Contact

For privacy-related questions:

HKA Trading and Marketing Ltd
Email: admin@imagepromptexpert.com